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As an invoice recipient of the Federal Administration, where can I get a new/additional buyer reference?

The allocation of buyer references is regulated at federal and state level:

  • The Central Federal Finance Office (ZFB) is responsible for federal authorities and contracting authorities connected at federal level. Further information on applying for the buyer reference can be requested from the ZFB via our contact form.
  • The issuing bodies for state authorities can be found in the current state synopsis of the KoSIT (document with current implementation status of the states, in German only).

As a federal invoice recipient, how can I change my buyer reference?

If you want to change your existing buyer reference, you can reach the responsible contact person by email via our contact form.

Please note that companies or invoice issuers do not generally need their own buyer reference, not even to implement the obligation to exchange invoices electronically between companies (B2B) that will apply from 1 January 2025. The Federal Ministry of Finance is responsible for legal questions regarding invoicing in the B2B area.

Generally, it is possible to adjust the buyer reference structure, but it requires adjustments to documents in procurement and purchasing for invoice issuers and should thus be well thought out.

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