E-invoicing for authorities of the federal administration
You can find numerous tips here to help your suppliers make the transition to electronic invoicing.
What government authorities need to know about e‑invoicing
What government authorities need to know about e‑invoicing
A quick overview
- Since 27 November 2020, invoice issuers have been required to use invoices in electronic form (e-invoices) when billing federal authorities (contracting authorities) for goods and services delivered (see section 3 of the E-Invoicing Ordinance (E-Rechnungsverordnung, ERechV)).
- There is one federal portal for submitting e-invoices: OZG-RE.
- Through the so-called “supplier information”, authorities ensure that their service providers and suppliers receive all the necessary information for electronic invoicing from 27 November 2020.
How government authorities and grant recipients can access the OZG-RE
How government authorities and grant recipients can access the OZG-RE
In general, to accept e-invoices, all indirect Federal Administration institutions and beneficiaries have the ability to access the OZG-RE invoice submission platform.
Firstly, submit an informal request to connect to the OZG-RE via erechnung.bund@nortal.com. You will then receive all the resources and instructions you require to complete the connection process via this mailbox.
To enable us to process your request quickly and smoothly, please follow the steps described below to complete the process. You will be given audit guidelines and checklists to help you complete the activities necessary to connect to the OZG-RE.
Further information: You can find answers to frequently asked questions about the OZG-RE in the FAQ.
You are welcome to contact the central e-invoicing mailbox throughout the entire process if you have any queries or doubts.
Connection process to the OZG-RE
1. Request to the central e-invoicing mailbox:
In the first instance, send an informal request to erechnung.bund@nortal.com
2. Receive the audit guidelines:
Audit guidelines for the Regulation on Electronic Invoicing (E-RechV) area of application and for shared use of the OZG-RE
3. Self-audit:
Check if your institution is required to comply with the E-RechV obligation. Check if the requirements for shared use of the OZG-RE have been fulfilled within your institution.
4. Report the audit results to the central e‑invoicing mailbox:
Send the audit result to erechnung.bund@nortal.com
5. Receive the starter kit:
If the outcome is positive, you will be sent the starter kit. This contains all the contract documents necessary to connect to the OZG-RE.
6. Work through the starter kit using the checklist supplied:
The starter kit includes a checklist that explains which documents you need to complete or add to, how to do this, and to whom the documents must ultimately be submitted.
7. The documents will be checked and countersigned by the Procurement Office:
As soon as the Procurement Office confirms signature of the administrative agreement to the Federal Printing Office, the latter will add you as a user on the OZG-RE platform and provide you with the necessary technical information.
8. Connect successfully to the OZG-RE.
How is e-invoicing organised at the federal level and in Germany’s federal states?
How is e-invoicing organised at the federal level and in Germany’s federal states?
The federal E-Invoicing Ordinance governs the sending of e-invoices by suppliers to the federal administration. Germany’s federal states implement EU Directive 2014/55/EU under their own responsibility.
In order to help you send e-invoices to the federal states, we have put together some useful information.
E-invoicing in Germany’s federal states
How can we, as a contracting authority, help our suppliers?
How can we, as a contracting authority, help our suppliers?
You can find a wide variety of information materials here to help your suppliers make the transition to e-invoicing:
- Request sample letter to be sent to new suppliers
This document contains a sample letter with information about e-invoicing for new suppliers. - Request text modules for communicating with suppliers
This document contains text modules which may be used on your authority’s website to provide suppliers with information on e-invoicing. - Request information package for suppliers
This information package consists of nine documents that build on each other and is intended to provide your suppliers with the most important information on e-invoicing.
You can also direct your suppliers to the web page with information for invoice issuers.
Further information for authorities
In the media centre, you can download extensive information about e-invoicing in the federal administration which you can provide to your suppliers. The media centre also offers videos explaining how to use the Peppol network and video tutorials on using the federal invoice submission portal OZG-RE. If you have any questions, please let us know. Write to us using our contact form.
Weiterführende Informationen
Here you will find information on e‑invoicing in the federal administration.
E-invoicing legislation in Germany
DocumentsHere you can download detailed information about electronic invoicing in the federal administration.
TutorialsHere you will find videos on how to use the OZG-RE invoice submission portal and videos about the Peppol transmission network.
